Automatic Email Delivery of Signed Documents to Client

This guide explains how to automatically email the signed document to the client - to the email address they enter in the form - right after they fill it out and sign.

Related guides

This guide covers sending the signed document to the client (the recipient who fills the form). To send the signed document to you (the form owner), see:

• Set Custom Email for Signed Documents - set a fixed email address for receiving signed documents

You can achieve a similar outcome via the API or automation (for example Make.com): when you create the submission link, pass recipient_name and recipient_email, and FillFaster automatically emails the recipient the submission link - see Create a Submission Link via Make.com. If you already build the flow that way, choose one method (form field or API/automation) rather than using both together.

When to Use This Setting?

This setting is useful when:

• The client fills and signs the form, and you want them to receive a copy of the signed document by email
• Each client enters a different email address, so you cannot set a fixed address in advance
• You want the client to receive an automatic confirmation with the signed document right after submission

Configuration Steps

Step 1: Open the Form for Editing

Log in to the FillFaster dashboard, open the form you want to edit (or create a new form), and continue to the field mapping step.

Step 2: Add an Email Address Field

In the toolbar on the left, click the envelope icon to add an “Email address” field to the form.

Place the field in a suitable location on the document - usually near the client details or before the signature step.

Step 3: Mark the Field as Recipient Email

Click the field you created to open the “Edit field” window. Select the “Recipient email, where the signed document will be sent” checkbox.

Tip

It is recommended to also select the “Required” checkbox, so the client must enter an email address before submitting.

Step 4: Save and Update the Form

After you configure the field, click “Update form” to save your changes.

What Happens After Submission?

When the client fills out the form, signs it, and submits it:

1. FillFaster sends the signed document to the email address configured on your account (or to a custom address, if you set one)
2. In addition, FillFaster automatically sends a copy of the signed document to the email address the client entered in the field you marked as “Recipient email”

Notes

• You can mark only one field as “Recipient email” per form
• If the client entered an incorrect email address, the signed document is sent to that incorrect address - make sure the field is required and clearly placed on the form
• Sending the document to the client does not cancel sending it to you - both recipients receive the signed document

Thank you for using FillFaster. See you in the next guide!